In this newsletter, I’d like to share with you some practical tips on the art of managing several projects and activities at the same time. It can quickly become a headache when you’re multi-potential and multi-hatted.
Over the years, I’ve developed systems that enable me to manage everything while still having time for sport, my loved ones and my well-being.
⭐ How I manage everything at once!
Over the last 15 years, I’ve developed several activities that I manage at the same time:
- Consulting and mentoring
- Online programs and content creation
- Conferences (my events and corporate interventions)
- Face-to-face training and workshops
- An investment fund
- An executive club
- An association
And that’s not counting the “leisure” and creative side projects…
Of course, I’ve had to develop a good sense of organization, as I’ve always wanted to keep my diary as free as possible, so that I can go and do sport at the times I want, or take days off when I feel the need…
Here are my productivity “secrets”:
Vision and meaning: This is the basis, the foundation, the bedrock, the pillar of discipline and regularity; I know where I’m going, why I’m going there and what matters to me.
System thinking (standardize, automate, optimize): Rather than doing everything in bulk, I’ve organized and designed “systems” for everything; these are processes that enable me (and my teams) to be efficient. I have systems for everything: business, finance, decision-making, management, content, automation and passive income, etc. They also free up time for me and my teams. They also free up time for optimization/automation over the long term.
Time for creativity and reflection: I allow myself short or long periods of reflection, during the day but also during the week and months (with my retreats). I really enjoy writing in the morning and evening…
Planning: I take the time to plan my years, quarters, months and weeks in advance, with simple yet clear monitoring of objectives and tasks.
Recovery and sleep: I make a point of recovering and taking care of my sleep. I don’t hesitate to take short or long breaks when I really feel the need.
Rules and safeguards: As my value system is clear, I’ve created rules for myself to know when to say NO and, above all, to set limits to prioritize my time, my well-being and what’s essential.
The right tools: Having the right work tools is essential, both hardware and software that enable me to be truly efficient. I’ve also chosen to have a comfortable car so that I arrive in good shape after my journeys. I also avoid spending too much time on technical interviews.
Surround myself well: I delegate whenever I can to spend more time in my zone of genius. Anaïs, my assistant, takes care of the after-sales service, sorts emails and messages on the networks, checks up on customers etc. and acts as a “barrier” to filtering, Cécile looks after the follow-up of my groups and clubs, Loïc edits certain videos and projects, Erwan creates templates for visuals, and above all I have an accounting and legal department that takes care of the administrative side.
Prioritization and energy blocks: I’ve blocked off certain times of the day for my most important tasks, notably in the morning when I hardly make any appointments and work with maximum focus and no distractions. I prioritize energy management over my days rather than just blocks of time.
Unforeseen events and agility: I leave more time slots and days free to make up for any delays or unforeseen events.
High standards: I don’t hesitate to travel in higher classes, to take good hotels to feel good, to work or rest efficiently. It’s also a great way to meet new people.
Not relying on my motivation : I don’t expect to be at the top of my game every day, I go at my own pace and according to my plans, giving what I have without relying on perfection. I go at my own pace, but I don’t negotiate with my flames!
My second brain: I love to learn and I’m always full of ideas. I’ve created a second brain to store and retrieve everything (information and ideas), as well as a simple yet square organization system to always find my way around and avoid mental overload.
Surfing my flow (cycles): I’ve learned to identify my rhythms and cycles in the days, weeks and periods of the year. As a result, I adapt my projects, plans and organization to suit them!
Prioritize time : It’s essential to always value time! My time is the most precious thing I have, and I remind myself of it regularly to filter my commitments.
Have fun: I’m not always square! I like to watch TV series, play video games, go to the gym or go out… I manage to leave that flexibility!
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